Privacy Policy
Last updated: August 4, 2026
This Privacy Policy describes how NOVA INDIE (“we”, “us”) handles personal data when you use the Nova DocScan iOS app and the associated backend service. The product allows you to scan documents and extract structured data using proprietary AI running entirely on our secure servers.
1. Data we collect
- Device-scoped account identifier. When you open the app for the first time, we generate a random identifier derived from the iOS Vendor ID or a fallback random string. This identifier is stored locally and sent to our backend to create an anonymous guest account. It is not a hardware identifier (not IDFA, serial number, or similar) and is not used to track you across other apps.
- Document Images for Processing. When you choose to process a document, the image is securely uploaded to our servers for analysis.We use our own proprietary local LLM AI models running directly on our infrastructure. The image is processed in memory to extract text and data, and is deleted immediatelyafter the result is returned to your device.
- Usage counters. We track free-tier usage (if applicable) and consumable credits to enforce plan limits on our backend.
- Purchase records.When you subscribe or buy a credit pack, Apple's StoreKit sends us a transaction receipt. We store the transaction ID, product identifier, and purchase date to unlock or extend your access. We do not see your real name, Apple ID email, or payment card details.
2. Data we do not collect
- Real name, email, or phone number.
- Location, contacts, browsing history, or advertising identifiers.
- Persistent image or document storage — your scanned images and the extracted text are stored in a local SQLite database on your device. We do not keep copies on our servers.
3. Local LLM AI Processing & No Third-Party APIs
Unlike many other apps, Nova DocScan does not send your sensitive documents to third-party AI APIs (such as OpenAI or Google).All data extraction and structuring is performed exclusively by our proprietary local Large Language Models (LLM) hosted on our own secure, private servers. Furthermore, the documents you process are never used to train or fine-tune our LLMs.
4. Third-party services
- Apple StoreKit / App Store.Subscriptions and consumable purchases are billed by Apple. Apple's privacy policy applies to payment processing.
We do not embed analytics SDKs, ad networks, or any other third-party trackers.
5. Data retention
- Scans and Data: Stored only on your device in a local database. We never have access to this data once processing is complete. If you delete the app, the data is permanently removed from your device.
- Account records: Your anonymous device record and credit balance are retained on our backend until you request deletion. No personal information is stored.
- IAP receipts: Transaction metadata is retained for accounting and to support purchase restoration. Only the transaction ID and product ID are stored.
6. Your rights
You may request that we delete your server-side account record at any time. Use the Delete Account option inside the app or email contact@novaindie.com. We respond within 7 business days.
7. Children's privacy
Nova DocScan is not directed at children under 13. We do not knowingly collect data from anyone under 13. If we learn that we have, we will delete it promptly.
8. Changes to this policy
We may update this policy. The “Last updated” date at the top reflects the latest revision. Continued use after a revision means you accept the updated policy.
9. Contact
contact@novaindie.com — see our Contact page.